Visitor Management

Make Your Visitors Feel Privileged - Digital Manage In & Out

SMART User Interface Technology provides a simple, efficient solution for visitor management, enabling quick check-ins and instant host notifications. This technology enhances data security and streamlines the entire visitor handling process.

BEST FEATURES

SMART User Interface Technology provides an easy-to-operate and simple, yet super-efficient solution to improve visitor management. By automating the check-in process, visitors can quickly register using touchless kiosks or their mobile devices, significantly reducing wait times. Real-time notifications alert hosts immediately upon a visitor's arrival, ensuring a seamless and prompt meeting setup. The system also securely manages visitor data, enhancing tracking and security measures. Overall, this technology streamlines the visitor handling process, making it more efficient and user-friendly for any organization.

Visitor Tracking

Approval Workflow

Automated Check-in/Out

Reports & Analytics

Real Time Notification

Business Benefits

80% Reduction in manual efforts

Minimizes human intervention, eliminates reliance on manual documentation, and enhances overall efficiency

100% Visitor satisfaction

Seamless visitor handling saves time and effort for visitors, internal staff, and security personnel at the gate, ensuring a smooth and efficient experience for everyone involved.

100% Data Accuracy

Achieving 100% data accuracy is feasible through the elimination of manual data entry, ensuring high precision and obviating the requirement for manual reconciliation processes

100% Paperless operations

Transitioning to 100% paperless operations encourages a digital workflow and record-keeping approach, effectively minimizing reliance on paper documentation for daily activities.

100% Guaranteed ROI

When all related resources are optimized, there is significant financial benefits across all cross functional departments which lead to improved return on investments.

Easy to operate

Easy to operate & simple, yet super efficient solution to improve visitor management.

Case Study

The client is a large corporate office that receives a high volume of visitors every day. The client faced several challenges in managing the visitor flow

Time Consuming

Manual data entry and verification of visitor details, which was time-consuming and prone to errors.

Communication

Lack of real-time communication and coordination between visitors, managers, and security staff, which led to delays and confusion.

Security

Low security and compliance standards, as visitors could enter and exit without proper authorization and verification

Cost

High operational costs and inefficiencies, as the client had to maintain multiple systems and devices for visitor management.

REAL IMPACT ON OUR EXISTING CUSTOMERS

Locations

Managed seamlessly on cloud with real-time visitor tracking

Integrations

With existing ERP systems

200

Visitors

Experienced smooth and smooth and secure entry management

24/7

Real-time

Access control and monitoring for all locations

Key Features

100% Guaranteed ROI Pay-Back is less than a month.

No manual data entry.

Eliminate manual data entry with SMART User Interface Technology for seamless visitor management

No special software required.

Streamline visitor management without the need for any specialized software

No CAPEX required.

Implement visitor management seamlessly without any upfront capital expenditure

No special training required.

Effortlessly integrate visitor management without the need for specialized training

No infrastructure required.

Implement visitor management seamlessly without the need for additional infrastructure

No change required in existing SOPs.

Integrate visitor management seamlessly without altering existing SOPs

Steps

Our client, SHAHI ia leading apparel manufacturer renowned for its innovative designs and global presence, faced challenges in managing complex workflows and manual processes.

Scan

SCAN the QR Code for Visitor Pass

Self Entry

Visitor enter the details about self and the purpose of the visit in the smart phone via whats app interface. .

Enter ID Proof

Submit identification proof

Whom to Meet

Provide the name of the person you wish to meet.

Head of Division

The Head of Division will have the authority to approve or deny visiting requests.

Entry & Exit

Seamless coordination between the visitor and concerned department, and hassle free exit post completion.

Step 1

Scan and Self Entry

When visitors arrive at a facility, they can easily complete their self-entry process by scanning a QR code displayed at the entrance. This QR code directs them to a WhatsApp chat, where they receive an automated message containing a link to the self-entry form. The visitor clicks on the link, fills out the required information, and submits the form. This streamlined process enhances efficiency, reduces contact points, and ensures accurate visitor records, all through the convenience of a familiar platform like WhatsApp

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Step 2

Approval

Once a visitor submits their self-entry form via WhatsApp, the manager receives an automated notification in their WhatsApp chat. The manager can review the visitor's details directly within the chat and promptly approve or reject the request with a simple response. This seamless process allows for quick decision-making and efficient management of visitor entries, all within the convenience of the WhatsApp interface.

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Step 3

Check In

Upon a visitor's arrival, the security personnel will scan the visitor's ID QR code using a mobile device. This scan verifies the visitor's identity against the approved visitor list. If the ID matches an approved entry, the security personnel grant access to the visitor. This process ensures that only authorized individuals are allowed entry, enhancing security and efficiency at the facility.

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Step 4

Meetings

After passing the security check via QR code verification, the visitor is escorted to meet the manager. The manager is promptly notified of the visitor's arrival and clearance through the security check. This streamlined process ensures that the visitor's journey from entry to meeting the manager is smooth and efficient, allowing for timely and well-coordinated appointments.

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End

Check Out

After the meeting with the manager, the visitor returns to the security desk, where the security personnel scan the visitor's QR code once more. This final scan logs the visitor's departure, ensuring accurate records of their time on the premises. This efficient check-out process helps maintain security and provides a complete log of visitor activity.

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